tools for content inventory & site mapping

28 Jun 2010 - 2:51pm
4 years ago
3 replies
1189 reads
Diana Wynne
2008

Hi all,
I'm working on a huge corporate redesign, helping analyze several regional extranets and then providing a migration strategy and detailed site architecture for the new unified global site. 


The existing sites use several different content management systems; many of the microsites are completely independent (Flash based, ecommerce, etc), and there are thousands of linked PDFs and other attached documents that we will be surfacing as web content.


We have a lot of solid high-level design and analysis complete, with wireframes in OmniGraffle and content architecture in MindJet Manager. We also have access to at least one of the regional sites, so we can generate accurate site maps, as far as web pages or two levels of heading go. Now comes the detail work.


I'm wondering if anyone who has worked on a similar content analysis could share what tools they've found useful. The site mapping tools I've seen are all for developers, or for visual designers.
Our primary needs are internal, keeping an inventory of the content in order to evaluate and categorize it. And then eventually to show our client and developers where the content will be in the new hierarchy. So a functional map that scales to thousands of elements is far more important than a pretty InDesign version to present to execs.


There's a strong relationship between the actual content and eventual site design. What's in the wireframes and how the interactions are specced depend both on the specific content and how much there is of it (5 results versus 500, levels of nesting).


I had thought to use OmniOutliner or even FileMaker since each content element has a lot of metadata, and there may be multiple versions localized for regions and languages. The client has a preference for cross-platform tools. 


The eventual site will be in TeamSite, which I haven't used before, but very little of the current content is in there. For now, I'm using Excel and hoping it goes up to 5000 rows :)


Any thoughts?
Thanks!
Diana - Knee deep in data sheets
or reply to dianawynne@gmail.com

Comments

29 Jun 2010 - 10:55am
Yvonnia Martin
2009

Could you maybe try Visio's mapping feature but break its rendering into manageable, logical "chunks" (i.e render by the directory)? Then perhaps print those chunks/map pages in large format and post them on the wall, so it would be easier for you to categorize...I know that's hand work, but it might help you to analyze the details and still see the big picture...hope this suggestion helps or sparks an idea :)

29 Jun 2010 - 12:34pm
Diana Wynne
2008

Thanks Yvonnia, that would require a very big wall. But it is a necessary step in the categorization process.

Visio or OmniGraffle won't scale for the record keeping aspect though. The content is tagged rather than hierarchical, so we need to be able to filter by different user roles, regions, languages, etc.

29 Jun 2010 - 9:05pm
Diana Wynne
2008

I like Freemind, both for information-gathering, and for defining structures.  One you get used to the keyboard shortcuts, it's very fluid and fast.

--
Mike Caskey
p. 303-500-3245
c. 303-748-7815




On 6/29/10 1:12 PM, Diana Wynne wrote:

Thanks Yvonnia, that would require a very big wall. But it is a necessary step in the categorization process.

Visio or OmniGraffle won't scale for the record keeping aspect though. The content is tagged rather than hierarchical, so we need to be able to filter by different user roles, regions, languages, etc.

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